Run the site, the workshop and the trades from one workspace.

A suite is a dashboard built for one kind of work. The Civil Suite runs a civil contractor: timesheets, prestarts, crews, payroll, job cost and compliance. The Trade Pack runs a trade business: work orders, dispatch, invoicing and receivables. The Tender Portal runs takeoffs from tender drawings. They share one login, one team and one bill, and you only pay for the suites you turn on.

Yes. The Trade Pack is $29 a month as an add-on to any Subgrade plan, and a trade business that never runs civil work can take it on its own. Standalone workspaces see the Trade Pack and the shared account pages only. Get in touch and we will set it up.

Yes. Roles are grouped by suite and a member can hold more than one, so an office manager can run civil payroll and chase trade invoices from the same login. Everyone else sees only the suites their roles reach, and the suite switcher in the sidebar only lists what they can open.

Stormwater drainage — pipes, pits, box culverts and headwalls — to NSW specifications, measured off the long sections, with every reach flagged where it needs your eye. It gives you quantities, not a price. Take it on its own or with a Civil plan; takeoffs run on prepaid credits. See what each takeoff checks

Absolutely. You can build custom checklist templates for every asset category. An Excavator can have different checks than a Light Vehicle, and you can update them instantly across the entire fleet.

It instantly alerts the workshop. The system creates a "Defect" ticket in the Asset Manager so your mechanics can schedule repairs. The defect stays attached to the machine's history until it is marked as fixed.

Yes — this is one of Subgrade's strengths. Pay people hourly, on a salary, or on a day rate, with pay levels that carry their own Saturday and penalty rates. Allowances with effective dates, overtime, public holidays and rain pay are applied automatically, and the travel engine works out cents-per-kilometre for own vehicles, paid travel time for company utes, and distant-work nights away. The Payroll Hub answers "can I close this cycle?" first, a timesheet can be corrected until the run is processed, and every worker is told when they have been paid. We set your rules up during onboarding, then payroll just reviews and exports.

No. Subcontractors and site visitors can scan a QR code to view and sign SWMS, Risk Assessments, and Toolbox Talks without needing a user account. You get the compliance record without paying for an extra seat.

The Competency Matrix gives you a traffic-light view of your entire workforce. You can upload licenses, set expiry dates, and get automated alerts before a worker becomes non-compliant.

No. That is part of our Concierge Onboarding. Send us your asset list and employee register in Excel (or even photos of your whiteboard), and our team will import and configure everything for you so you are ready to go on Day 1.

Yes. Install Subgrade to your phone's home screen and it keeps working off-grid — crews can complete prestarts, timesheets, shift reports, and toolbox sign-ons with no signal. Everything is saved on the device and syncs automatically the moment you're back in range. (Native iOS and Android apps are on the 2026 roadmap, but you don't need to wait for them to work in a black spot today.)

Every approved hour, every plant hour, every litre of fuel and every share of overhead posts to a project ledger the moment it is approved. The Budget Overview answers five questions in the order you ask them: what are we making, where is it going, which job is bleeding, what is unbooked, and what changed. Project P&L goes line by line and says why a line is losing money. Fuel variance shows what each machine should have burnt against what the supplier put in it.

Supervisors create the Day Works Docket on-site with all the details—labour, plant, materials, photos. The client can sign directly on the device screen, or the system sends them an email with a secure signature request link. Once signed, the docket is locked and archived for invoicing.

Absolutely. The Report Builder lets you choose exactly what data to include: crew hours, plant allocations, weather conditions, quantities, site photos—whatever your project or client needs. Save templates for recurring reports or build custom one-offs as required.

Both the operator and their manager receive automated notifications before the expiry date. The Competency Matrix shows a visual traffic-light status (green, amber, red) so you can see at a glance who needs attention. This keeps you compliant without manual tracking.

It reads documents so a person does not have to rekey them. A supplier fuel invoice becomes a month of deliveries mapped to your machines and sites. A plant registration or certificate of currency fills in the asset record. Every read costs prepaid credits, every plan includes a monthly allowance, and the Usage Hub shows exactly what was spent. A person still approves every result.

Yes. Subgrade Cyber was built from the ground up by operators with real-world IMS experience running civil construction businesses. The system follows Integrated Management System principles for quality, safety, and environmental management, with comprehensive audit trails, version control, and competency tracking built into every module. We understand IMS because we live it.