Find feature guides and step-by-step usage instructions.
The big picture — one workspace for your civil operations, how the app is organised, and why people see different menus.
How access works — one role per person, what the standard roles do, where to manage them, and why menus differ.
How the onboarding concierge helps move your existing data into Subgrade.
Inviting people, secure logins, induction requirements, and how seats are used.
Where to follow new features — announcements, the blog, and the roadmap.
Your landing page — a quick read on what needs your attention today, plus one-tap shortcuts into the jobs you do most.
Your personal hub for everything you've submitted — timesheets, allocations, prestarts, Day Works dockets and shift reports — in one tabbed view.
Your own personal, payroll, and safety details, plus notification preferences — one place to keep them current.
Your tickets, licences and training in one place — upload cards, complete assigned modules, and download a compliance pack.
Your personal HR record — leave balance, performance reviews and disciplinary notices — plus a Request Leave form.
Your personal notification inbox, delivery history, and preferences — what alerts you get and how you get them.
Log the current odometer reading on the vehicle allocated to you — a quick weekly check-in that keeps servicing on track.
Log your own work, and view your finalised RCTIs and rate card — your self-service hub as a subcontractor.
Record a plant or vehicle prestart safety check — checklist, defects, meter reading, and the job it's for.
Log your shift — hours, jobs worked, breaks, and a safety checklist — and send it to a supervisor for approval.
Fill out and finalise a crew's full daily shift report — crew and plant on site, the shift diary, weather, flagged items, and sign-off.
The single inbox for approving timesheets, leave, subcontractor work, and asset allocation moves.
Run a toolbox talk from setup through sign-on — discussion points, attachments, an optional checklist, and a QR/link crew members sign on their own phone.
Sign on to the current Safe Work Method Statement for a project, publish new versions, and export the sign-on register.
Publish plant/equipment risk assessments and track which operators have signed onto the current version.
Browse and manage Safety Data Sheets for the chemicals and hazardous substances kept on site.
Report a site incident, investigate it, and take it through to a closed, audited record.
The register of company-wide policy documents — safety, vehicle, quality and general — with versioning, previews and vehicle handover sign-on.
Find and open the public documents for a job — SWMS, drawings, permits, inductions — plus a mobile Site Pack view for on site.
The register of everything you own — plant, vehicles, attachments and equipment — with full profiles for service, compliance and history.
Plan and adjust who and what is working where — crew, machines, vehicles, equipment and attachments — on a shared timeline and table.
The maintenance control room — what's due, what's overdue, what's grounded, and every open defect, in one place.
Set up asset categories and service profiles — the templates that drive prestart checklists, service due dates, and budget cost rates for your fleet.
Schedule low-loader transport for a machine, send the request to the float company, and track confirmation through to the move.
Quote, schedule, dispatch, and bill call-out and job-based work for customers — the core Trade Pack record.
A read-only, status-sorted board of all live work orders — the at-a-glance view for planning who's doing what today.
Your assigned Trade Pack jobs — start the timer, log materials and photos, take payment, and mark the job complete.
The billing queue of completed Trade Pack jobs — approve time, then hand off to Record Invoice.
Set the defaults Trade Pack uses for new work orders — numbering, priority, duration, and field capture rules.
Set up jobs and clients — the backbone every timesheet, allocation, docket, and document attaches to.
Plan phases and work packages on a timeline before you commit any crew or plant to them.
The admin register for project documents — upload files, set up document types, track required-document readiness, and manage versions.
The management hub for Day Works evidence — review, sign, distribute, verify and export the dockets that let you bill for work outside contracted scope.
Assemble a project's shift reports, resources, diary logs, timesheets, and plant logs across a date range into one exportable PDF.
The tenant-wide list of every crew's shift reports — filter, spot flagged entries, chase drafts, and assign Unassigned reports.
Log a periodic formal safety inspection of a project site — standard checklist, notes, and photo evidence.
Your team directory, invitations, and roles — see who's in the workspace, invite new members, and manage access.
The team's compliance matrix — see who holds what, approve or reject uploaded cards, and manage job roles and the competency library.
Schedule and complete performance reviews, and issue disciplinary notices, for people in your workspace.
Build training and induction content — text, images, PDFs, video, quizzes, and signatures — then publish it as a versioned module workers must complete.
Send a published training module to specific people or everyone in a role, set a due date, and track how many have finished it.
See who has completed training, internal inductions, and external site inductions for each project — and chase up anyone outstanding.
A manager's register of who's trained, who signed what, and what's about to expire.
The tenant-wide leave register — every request, any status, with approve/reject and the ability to log leave for someone else.
Track job applicants through your hiring pipeline, log reference checks, and convert a hire straight into an employee account.
Request, collect, and moderate client testimonials via a signed self-service link — no client login required.
Manage workers compensation claims end-to-end — lifecycle, capacity, appointments, disputes, costs, and reporting.
Company-wide daily burn, rolling trends, and cost-stream breakdowns pulled live from the posted Budget Ledger.
The itemised, read-only record of every cost posted to your projects — labour, plant, overhead, subcontractors, materials and float — with a full audit trail.
Set up pay levels, allowances, and each employee's pay rate — the data that costs timesheets and builds pay runs.
Set the ownership, servicing, and fuel rates that price every machine in the Budget Ledger — one rate per category, plus per-machine overrides.
Set up overhead categories and cost entries — rent, insurance, admin wages — that Subgrade amortises into a daily company-wide cost on the budget ledger.
Build, review, finalise and export pay runs from approved timesheets — plus the exceptions that block a clean run.
Review and approve incoming subcontractor work, rate cards, and claims, then run monthly RCTIs.
View your workspace's Subgrade plan, seats, renewal date, orders and payments — and change or cancel your subscription.
Check your workspace's SMS credit balance, see what's used them, and top up when you're running low.
Workspace-wide configuration — branding, onboarding enforcement, toolbox templates, region, and RCTI billing details.
Build the checklists your crews fill out — prestarts, toolbox talks, inductions, timesheets — and control where each one applies.
Workspace-wide admin control of who receives each notification type, on which channels, including SMS assignment and external contacts.
Compose and send workspace-wide messages to your workforce by email, SMS, and in-app notification.