New Timesheet

Log a day's work — shift times, the jobs and tasks you were on, any leave or rain pay — then send it to a supervisor for approval.

Who can use it — Anyone with timesheet access, which is every employee by default. The one exception is subcontractors: a worker set up with a subcontractor profile can't raise a timesheet here at all — they log hours through My Subcontractor Work instead, which bills via RCTI rather than payroll. See Roles & Permissions for how access is set.

Where to find it — Site Operations → New Timesheet in the sidebar. It opens straight into a blank timesheet — there's no list page here. Your submitted timesheets are collected on My Work Log under the Timesheets tab.

How to use it

The form is a two-step wizard: When did you work? then What did you do?

Set your shift. Enter Shift start and Shift finish — both default to a sensible time (your tenant's configured start/finish time, or the current time rounded to the nearest 15 minutes) and step in 15-minute increments. Set Break (minutes) — it defaults to your workspace's standard break length. Pick Shift type, Day or Night.
Answer the safety checklist, if your workspace has one set up. This section only appears when a timesheet checklist template is configured — if it's not, skip straight to the next step. A progress chip shows how many questions are left, and you can't move on until every item is answered; failing an item lets you add a note and optionally flag it as critical.
Move to "What did you do?" and, if you've submitted a timesheet before, tap "Same as last timesheet" at the top to copy in your last entries (project, machine, task, hours, work type, payroll status) and supervisor. Shift times and the checklist are never copied — you still set those fresh each time.
Log your work. For each entry, pick the Job Number / Project — if you've logged time in the last two weeks, up to three of your most-used jobs appear as one-tap buttons above the field. Add the Plant / Machine if you used one (optional), and a Cost Code if it isn't the project's default (optional). Fill in a Task Description.
Set the Payroll Status — Onsite, Rain Pay, Annual Leave, Sick Leave, RDO, Carer's Leave, Long Service Leave, Unpaid Leave, or Other Leave. Choosing Rain Pay shows your remaining monthly rain-pay balance and warns if the hours you've entered exceed what's left to pay. To book leave ahead of time instead of logging it after the fact, use the Plan future leave link.
Set the Work Type — Contract or Day Works. Use Day Works only for work that needs a signed docket to bill the client.
Enter Hours. It pre-fills with whatever's left of your shift so you don't have to do the maths — adjust in 0.25-hour (15-minute) steps. If you're splitting the day across more than one job, use Add work entry for each extra line; a strip above the entries shows your shift length, hours allocated so far, and what's left (or if you've gone over).
Choose who it goes to. Under Submit to Supervisor, search and select the person who should approve it. You can't send it to yourself unless your workspace allows self-approval.
Attach docket photos, if you have paper dockets to keep — optional and collapsed by default. A Day Works docket is created automatically from your Day Works entries when you submit, so don't create one manually here.
Save Draft or Submit for Approval, using the bar pinned to the bottom of the page. It shows your status as you go — "Set shift times", "Add work allocation", "Allocate 2.50 h remaining", "Choose supervisor", or "Ready to submit" — and Cancel takes you back without saving.

Balancing your hours

Your entries' hours must add up to the net shift time (finish minus start minus break) before you can submit — the progress strip flags remaining hours if you're short and over shift if you've allocated too many. This check doesn't apply to a saved draft, only when you submit for approval, so it's fine to save a draft that isn't balanced yet and finish it later.

A few hard limits apply to every save, draft or submitted: a shift can't run longer than 18 hours, and the break must be shorter than the shift itself.

Payroll status & leave

Payroll Status controls how an entry's hours are treated. Onsite is ordinary worked time. Rain Pay is paid time lost to weather, capped against your monthly entitlement — the balance hint under the field tells you how much is left and whether your entered hours will be fully paid. The remaining statuses (Annual Leave, Sick Leave, RDO, Carer's Leave, Long Service Leave, Unpaid Leave, Other Leave) record leave taken on a working day; to request leave for a future date instead, use the Plan future leave link next to the field, which opens Leave Requests.

Behind the scenes, Onsite hours are automatically split into ordinary, overtime, and penalty buckets by your workspace's pay rules once the timesheet is saved — you don't need to work that out yourself.

What happens after you submit

The timesheet is saved with status submitted and you're taken to My Work Log → Timesheets, where you can see it in your history.
It's routed to the supervisor you chose. They approve or reject it in Team Approvals — approval isn't automatic.
Once approved, it moves on to payroll processing and appears in the Payroll Hub's Timesheets queue ready to be added to a pay run.
If it's rejected, it comes back to you as an editable draft in My Work Log — fix it and resubmit.
Save Draft instead skips all of this: the timesheet is stored with status draft, visible only to you, and nothing is sent anywhere until you submit it.

Connected pages

My Work Log — your timesheet history and drafts (Timesheets tab).
Team Approvals — where a supervisor approves or rejects what you submit.
Payroll Hub — where approved timesheets are processed into a pay run.
Leave Requests — plan leave ahead of time instead of logging it after the fact.
My Subcontractor Work — the equivalent hub for subcontractors, who can't use this page.
Start a Prestart — the other daily field task, usually done before your timesheet.

Tips & common mistakes

"Choose a supervisor before submitting" — Submit to Supervisor is required to submit (not to save a draft). Pick anyone from the list; you can't choose yourself unless your workspace allows self-approval.
Hours don't balance? The status bar and the progress strip above your entries tell you exactly how many hours are still unallocated, or how far you've gone over. This only blocks submitting — a draft can be left unbalanced.
"This shift overlaps an existing timesheet" — you already have a draft, submitted, approved, or processed timesheet covering that time window. Adjust the shift times or edit the existing one instead of creating a duplicate.
Can't see the safety checklist? It only shows up if your workspace has a timesheet checklist template configured — if there isn't one, there's nothing to answer.
Rain Pay hours not fully paid? The balance hint under Payroll Status warns you if your entered hours exceed what's left of your monthly rain-pay entitlement — only the remaining balance will actually be paid.
Booked a Day Works entry? Don't upload a docket photo expecting it to be the record — the Day Works docket itself is generated automatically from the entry when you submit.