Log a day's work: shift times, the jobs you were on, and how the hours are paid and billed. Then send it to a supervisor for approval.
Who can use it — Anyone with timesheet access, which covers most roles. Subcontractors can't raise a timesheet. They log work through My Subcontractor Work, which bills via RCTI rather than payroll. See Roles & Permissions for how access is set.
Where to find it — Site Operations → New Timesheet in the sidebar, or New Timesheet on your Dashboard. Your timesheets are on My Work Log under the Timesheets tab.
Before you start — your workspace needs a supervisor list in Payroll Settings. With no list, the form says "No supervisors are configured" and timesheets can't be submitted.
How to use it
The form has two steps: When did you work? then What did you do?
- Set your shift. Check Shift start and Shift finish, including the date. They fill in from your booking or your workspace's default times, in 15-minute steps. Set Break (minutes) and choose Day or Night under Shift type.
- Answer the Safety checklist, if your workspace has one. Every question must be answered before you can submit.
- Press Next. If you've submitted before, a Same as last timesheet button copies your last entries and supervisor. Shift times and the checklist are never copied.
- Pick the job under Project / job. Jobs you're booked on today show as Booked: buttons, and your most-used recent jobs show as buttons too. If the work isn't on a job, turn on Not on a job (repair, private, one-off) and enter who it's for and where.
- Say what you did under Work performed.
- Enter Hours. They fill in from your shift, in quarter-hour steps. Working on more than one job? Press Add work entry for each one. A strip shows your shift length, hours allocated, and what's left.
- Add a machine (optional). Your machine for today, or one you've prestarted today, shows as a button. Otherwise choose it under Plant / vehicle (optional). For machines, you may be asked GPS used?
- Check Pay & billing. This section is folded and shows a summary. See below.
- Answer travel and allowances, if shown. Travel paid automatically shows what applies, and you can add a Travel note. How did you travel to this job? only appears when the day has a travel rule. Allowances to claim lists any you need to tick. Everything else on your pay level is applied automatically.
- Choose your Supervisor for approval. You can't send it to yourself unless your workspace allows self-approval.
- Attach a docket photo if you have one. Day Works hours with no docket show a Day Works docket needed note, but you can still submit.
- Press Submit for Approval, or Save Draft to finish later. The status beside the button tells you what's missing, such as "Allocate 2.50 h remaining" or "Choose supervisor".
Pay & billing
How you're paid is Onsite by default.
- Onsite — ordinary worked time.
- Inclement weather — time lost to weather. If your workspace has a rain-pay policy, a line shows your balance and warns if your hours go over it. I got to site before being rained off decides whether travel is paid that day.
- Sick Leave and Carer's Leave — hours on a day you also worked, such as going home sick at 11. These only show if your employment entitles you to them.
Whole days of leave go through Leave Requests, linked under the field.
How it's billed to the client is Contract or Day Works (hourly). It's set from what was planned. Change it if that's wrong, and use Use planned default to put it back.
SubGrade splits Onsite hours into ordinary and overtime using your pay rules once saved, so you don't need to. This feeds budget estimates and export quantities. Your payroll system does the actual pay.
Balancing your hours
To submit, your entries must add up to the net shift (finish minus start minus break). The strip shows what's remaining, or if you're over shift.
Two limits always apply, even to a draft: a shift can't run over 18 hours, and the break must be shorter than the shift.
Saving a draft
Save Draft stores the timesheet for you to finish later, and nothing is sent. Your hours don't need to balance and a draft can overlap another timesheet. The form's required fields still must be filled in, including the job, work performed, hours and supervisor.
With no signal
Go to My Workspace → Offline forms and choose Timesheet. You must open it once with signal on that device. It's a shorter form, and any checklist question it can't capture is marked to complete online.
An offline timesheet goes straight to submitted when it sends, with no draft step. It's refused if you already have a timesheet for that date. You can check it under Waiting to send, and on a shared phone it only sends when you're signed in.
What happens after you submit
- You're taken to My Work Log → Timesheets.
- It goes to your supervisor, who approves or rejects it in Team Approvals. Approval is never automatic.
- Once approved, it's ready for a pay run in the Payroll Hub.
- If it's rejected, it comes back to you with the reason. Fix it and resubmit.
- Uploaded docket photos are recorded as a docket against the job, so you don't enter them again. Hours marked Day Works don't create a docket by themselves.
Connected pages
- My Work Log — your timesheet history and drafts.
- Team Approvals — where a supervisor approves or rejects what you submit.
- Payroll Hub — where approved timesheets go into a pay run.
- Leave Requests — for whole days of leave.
- Day Works Dockets — raising and signing a docket.
- My Subcontractor Work — the equivalent for subcontractors.
- Start a Prestart — the other daily field task.
Tips & common mistakes
- Can't save a draft? Save Draft still needs the required fields, including a supervisor. Pick one and try again.
- Supervisor list empty? Ask whoever looks after Payroll Settings to add approvers.
- Hours don't balance? The status tells you exactly how much is unallocated or over. This only blocks submitting.
- "This shift overlaps an existing timesheet" means you already have one covering that time. Change the times or edit the other one.
- Can't see the safety checklist? It only appears if your workspace has set one in Payroll Settings.
- Annual leave not in the list? You can't put it on your own timesheet. Use Leave Requests.
- No cost code field? Cost coding is worked out for you, and an approver can correct it.